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This is the section for information related to compliance requirements for communities of faith. Some are determined by government, by way of legislation. Others are requirements of The United Church of Canada.  In each case we have listed the requirement, followed by any resources that have been produced to aid with compliance.

Scroll down the page to view them all or jump directly to:

GOVERNMENT REQUIREMENTS: Accessibility Canada Revenue Agency | Food Safety |  Occupational Health and SafetyPrivacy  | Serving Alcohol | Violence and Harassment | 

CHURCH REQUIREMENTS: Governing Body | Insurance | M+P Committee | Payroll | Racial JusticePolice Record Checks | Sexual Abuse Prevention | Trustees |

PROPERTY REQUIREMENTS:  Asbestos | Cemeteries | Land Registry | Oil Tank Removal | Water Quality 

Government Requirements


Accessibility for Ontarians with Disabilities Act 2005 (AODA)

This Act aims to make Ontario a welcoming place for all people. Communities of faith are required to create a Customer Service Standards Policy, accompanied by statements about practices and procedures, including active training for staff and volunteers, and a complaints process.

LINKS TO THE REQUIREMENTS 
TORONTO CONFERENCE RESOURCES 
  • Welcoming Communities, Writing Your Own Policy Statement: Accessibility Standards for Customer Service.  An overview of the Accessibility Act and a description of requirements, including a sample policy (26 pages).
    PDF version  | Word version
  • Policy Template (8 pages) Word version
  • Accessibility Trainers A list and contact information for trainers in each Presbytery

Canada Revenue Agency

The CRA occasionally gets in touch about things such as charitable status, use of church property, taxation, etc.

LINKS TO GENERAL COUNCIL

Food Safety

Public events held in churches are subject to Public Health regulations on food safety, including event notification, maintaining inspected kitchens, food handler safety and guidelines about food preparation and menus. 

LINKS TO THE REQUIREMENTS 

Occupational Health and Safety Act (OHSA)

HEALTH AND SAFETY
Employers in Ontario must ensure that all their workers and supervisors complete a basic occupational health and safety awareness training program. In November 2013, The Ministry of Labour (MOL) announced that they will begin enforcing mandatory safety training for ALL supervisors and workers effective July 1, 2014. This mandatory training falls under the Occupational Health and Safety Act, Regulation 297/13. As an employer, The United Church of Canada is required to adhere to such legislation. All “supervisors” and “workers” are required to complete a training module – and this applies to all congregations/ministries that have any employees. We ask that you designate a supervisor from your local ministry unit to complete the supervisor training.

LINKS TO THE REQUIREMENTS 
LINK TO UNITED CHURCH RESOURCES

VIOLENCE AND HARASSMENT IN THE WORKPLACE (Bill 168)

Employers are required to adopt policies with regard to violence and harassment in the workplace. Churches are not exempt from this requirement.

LINKS TO REQUIREMENTS AND RESOURCES
LINK TO UNITED CHURCH RESOURCES
LINKS TO TORONTO CONFERENCE RESOURCES

Privacy

The church is governed by federal regulations known as  The Personal Information Protection and Electronic Documents Acts PIPEDA. Canada’s anti-spam legislation (CASL) came into effect July 1, 2014 which applies to electronic channels of communication. 

LINK TO REQUIREMENTS
UNITED CHURCH RESOURCES

Serving Alcohol

Some congregations serve or sell alcohol at church functions, or allow private functions to serve alcohol.

LINK TO REQUIREMENTS

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Church Requirements

A complete list of all church requirements can be found in The  Manual 2016  along with its various guidelines and handbooks. Here are a few items to highlight…

Governing Body

There must be a governing body; see The Manual B.7. The exact form of the governing body can be determined by the local ministry unit with approval from the presbytery.

LINKS TO GENERAL COUNCIL

Insurance

Insurance is a requirement and can be purchased through your local insurance provider or through HUB International.The United Church of Canada provides directors’ and officers’ insurance.

LINKS TO GENERAL COUNCIL

Ministry and Personnel Committee

There must be a functioning Ministry & Personnel Committee. See The Manual B.7.8.5.

LINKS TO GENERAL COUNCIL

Payroll

All communities of faith with an annual payroll exceeding $5,000 must be enrolled in the ADP payroll service.

LINKS TO GENERAL COUNCIL 

Police Records Check policy

All ministry personnel are required to have up-to-date police records checks.

LINK TO RESOURCES

Racial Justice

Racial justice training for all active ministry personnel was mandated at the 39th General Council 2006.

LINKS TO GENERAL COUNCIL 

Sexual Misconduct Prevention and Response Policy and Procedures

All ministry personnel are required to take boundaries training regarding the church’s policy to prevent sexual abuse and harassment.

LINKS TO GENERAL COUNCIL

Trustees

There must be at least three Trustees. See The Manual G.3.

LINKS TO GENERAL COUNCIL

Workplace Violence and Harassment Policy

This National policy came into effect July 1, 2017

LINKS TO GENERAL COUNCIL

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Property Requirements

Asbestos

The Ontario government has issued guidelines for dealing with asbestos.

LINKS TO THE REQUIREMENTS 

Cemeteries

Some communities of faith have oversight of cemeteries.

LINKS TO THE REQUIREMENTS 

Land Registry

Is it clear who owns your property? This might seem self-evident until there’s a sale of property.

LINK TO  RESOURCE
  • Speak to a local lawyer or real estate agent who can do a search through the Ontario Land Registry office to confirm proper land ownership.

Oil Tank Removal

A number of congregations have been hit with high costs for removal of old oil tanks.

LINK TO REQUIREMENTS

Water Quality

Safe drinking water is more of an issue in rural areas of the Conference.

LINK TO REQUIREMENTS

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